How one wedding pro traded burnout for balance with a back-end that actually works

✨ Client Snapshot

Becky Stewart is the founder of RJ Stewart Events, where she plans elegant weddings, corporate gatherings, and milestone celebrations with precision, creativity, and true white-glove care.

Her client experience is polished, professional, and personalized. But behind the scenes? It wasn’t always so smooth..

😩 The Back-End Problem

Before streamlining her systems, Becky’s day-to-day looked like most growing planners’ worst nightmare:

• Juggling Rock Paper Coin, Google, and memory to keep it all running
• Manually sending every client email
• Forgetting to send some altogether
• Drafting templates in her iPhone Notes app

“I was constantly playing catch-up. It was disorganized, stressful, and I knew I couldn’t grow like that.”

There was no automation. No consistency. And no room for her to scale without burning out.

🔧 What We Did

Becky came to Studio320 knowing it was time to level up—not just for efficiency’s sake, but to deliver the experience her luxury clients deserved.

We custom-built a Dubsado system to:

• Free Becky from her inbox (and her Notes app 🙃)
• Centralize communication
• Automate proposals, contracts, and payments
• Create streamlined workflows for onboarding and client care

“The moment I implemented Dubsado, I felt the stress lift.

Everything became consistent, defined, and easier to manage.”

🔁 The Transformation

• Client experience? Elevated and consistent
• Becky’s calendar? Strategic and manageable
• Her confidence? Sky-high
• Inbox stress? Gone

“For the first time, I feel like I can grow without sacrificing my sanity. My business feels like it’s working with me now—not against me.”

💡 Moment of Magic

“I realized this was working the first time I wasn’t glued to my inbox.”

Becky stopped scrambling to remember follow-ups.

Stopped rewriting emails from scratch.

Stopped reacting all day—and started leading again.

Now, automation keeps things running in the background, so she can stay fully present in meetings, with her family, and during events that require her full attention.

⚡ Unexpected Wins

One of Becky’s biggest surprises? Consults became easier and more impactful.

Instead of hunting for notes and prepping for hours, everything she needs is already in place—organized, automated, and ready to go.

She now shows up to discovery calls fully present and prepared, which builds trust from the very beginning and sets the tone for a smooth, premium experience.

🙌🏼 In Her Words

“Studio320 didn’t just improve my backend—it gave me the foundation I needed to scale confidently and sustainably.”

“Most importantly, it gave me something I’d struggled to find before: a real sense of work-life balance.”

🪄 Ready for your own back-end upgrade? 🪄

If you’re a high-touch service provider juggling too much behind the scenes, let’s talk about building systems that make your business feel as elevated as the service you provide.

📩 You don’t need to carry it all.
Let’s get your back-end sorted—so you can finally exhale.
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